Which Microsoft 365 licence suits your business?

• You have more than 300 people who would get a Business licence. Above that number, the Enterprise licences are the right fit.
• You want to set up laptops and roll out apps. That requires Intune.
• You want to secure devices and be able to wipe them remotely. That requires Intune.
• You work with sensitive data. Premium adds sign-in rules, phishing protection and document protection.
• You have to comply with a standard such as NIS2 or ISO 27001. Sign-in rules, device management and document protection are the starting point for that.
• You have to keep email and documents. Premium has an archive of up to 1.5 TB and can lock retention in place, even if someone deletes something.
• You want better security for sign-ins, email or laptops. That is part of Premium.
• You are not yet sure about management or sensitive data. In that case we recommend Premium: that is exactly where it differs from Standard, and you can scale back later.
• Your people use Word, Excel and Outlook on their computer.
• In an office, almost everyone uses Outlook and Excel on the computer, and those are part of Standard.
• You use Access, and that only exists as a desktop app.
• The browser version of Word, Excel and Outlook is enough.
• On a phone or tablet without management, Basic gives a full-size mailbox and Teams.
• On a phone or tablet, a frontline licence is allowed, and F3 already includes device management and sign-in rules.
• People who share a device with colleagues are well served by a frontline licence.
• Email and calendar only: that does not need a full licence.

At a laptop or computerOn a phone or tabletOn a shared deviceEmail and calendar only Version with TeamsVersion without TeamsWith or without Teams Separate add-onNo licence neededWe arrange it separately IncludedAdd-onFreeWe arrange itNot in this licenceRetiring Word, Excel and Outlook on the computerChatting and meeting in TeamsWebinars and large online eventsSharing files with clients and partnersFiles from the server to the cloudManaging laptops and phones centrallySetting up new laptops automaticallySecuring work apps on personal phonesManaging MacsSigning in only from company devicesBlocking sign-ins from abroadStopping phishing and dangerous attachmentsProtecting laptops against viruses and ransomwareLabelling confidential documentsBlocking suspicious sign-ins automaticallyTemporary admin rights onlyTraining with simulated phishing emailsMandatory retention of email and documentsMailboxes larger than 100 GBCopilot in Word, Excel, Outlook and TeamsAI chat with your work accountCalling through TeamsVisioProjectPower BIAccessPublisherShared addresses such as info@Meeting room with TeamsBooking rooms and equipmentWorking with guestsBackup separate from Microsoft LicencesSecurityDevicesThe switchExtras Nothing selected Change The link is on your clipboard. Anyone who opens it sees this recommendation. Copying did not work. The link to this recommendation is in the address bar. First the questions that decide the licence. Then you see a provisional recommendation straight away.The remaining questions, part by part. You can stop at any point and look at your provisional recommendation. you have to meet a standard such as NIS2 or ISO 27001you have to keep email and documents for a fixed periodyou want extra security, such as blocking sign-ins from abroadsomeone uses Access Whether you need the version with or without Teams.Add-ons such as Copilot, calling through Teams or an archive, and what needs no licence.What your devices need, such as Macs, older Windows versions or personal phones.How moving your email and files will go. {van} can become {naar} if: {n} questions left in {d} parts. You can stop at any point. All questions have been answered.

• Every licence comes with and without Teams. If you meet and chat in Teams, take the version with Teams; otherwise the version without Teams costs less.
• You do not meet in Teams. The version without Teams, which exists for every licence, is then the right fit.
• The Business licences cover up to 300 users combined. Above that, Microsoft 365 E3 fits people who work at a laptop and F3 fits people who work on the go.
• A frontline licence is only allowed for people who mainly work on a screen smaller than 10.9 inches, or who share a device with colleagues. The mailbox is 2 GB. If someone also works on a laptop, or has a lot of email, a Business licence is the right fit.
• Exchange Online (Plan 1) is email and calendar only. If such a person does need Teams or shared files after all, Business Basic is the right fit.
• Exchange Online (Plan 1) has a 50 GB mailbox. If the mailboxes are larger, Exchange Online (Plan 2) or an added archive is the right fit.
• With a licence that includes the Office desktop apps, each person can install Office on up to five computers, five tablets and five phones.
• For education, Microsoft has its own licences (A1, A3 and A5) with different terms. We check together whether you are eligible for them.
• For non-profit organisations, Microsoft has its own offers. We check together whether you are eligible for them.
• If freelancers get their own account with you, they need a licence too. Count them in the group that matches their work.
• Guests collaborate in Teams and shared folders using their own account. That needs no licence.
• A shared mailbox, such as info@, and a calendar for rooms or equipment need no licence up to 50 GB.
• A meeting room with Teams runs on Teams Rooms Basic, free for up to 25 rooms. For more rooms or remote management, there is Teams Rooms Pro.
• Basic and Standard have a 50 GB archive. If mailboxes grow beyond that, Exchange Online Archiving is added, or you choose Premium with an archive of up to 1.5 TB.
• With sensitive data or a standard such as NIS2, we also look at Microsoft 365 E5, or at E3 with E5 Security and E5 Compliance added.
• If strict requirements apply, for example under NIS2, the Defender Suite and the Purview Suite are available as add-ons to Business Premium.
• Windows 10 has had no free security updates since 14 October 2025. We move laptops that can run Windows 11 over to it; for the rest, we discuss replacement.
• Windows Home cannot be managed through Microsoft 365. That requires Windows Pro, and the upgrade can be done on the same device.
• On personal phones we only protect the work apps, such as Outlook and Teams. The rest of the phone stays private.
• We manage Macs with Intune, just like Windows: settings, apps and encryption.
• Office 2016 and 2019 have had no updates since 14 October 2025, and support for Office 2021 ends on 13 October 2026. With Microsoft 365 you always have the latest version.
• Your email is currently with Google. We move it to Microsoft 365: email, calendar and files. View Microsoft 365 migration
• Your email is currently with a provider. We move it to Microsoft 365, taking care that no email gets lost. View Microsoft 365 migration
• Your email is on your own Exchange server. We move it to Exchange Online, taking care that no email gets lost. View Microsoft 365 migration
• You are already on Microsoft 365. We then take over the management and check whether the licences still match what you use.
• No email on your own domain yet? We set it up, with SPF, DKIM and DMARC to help keep your email out of spam. Read how that works
• We move files from a server or NAS to SharePoint and OneDrive, keeping the same folders and permissions where possible.
• You add Copilot per user, and not everyone needs it. For organisations with up to 300 users there is Microsoft 365 Copilot Business, and Business Standard and Premium are also available with Copilot included.
• You add Copilot per user, as Microsoft 365 Copilot. Not everyone needs it.
• Copilot Chat, Microsoft’s AI chat, comes with every work account without an extra licence. If you want Copilot to also use your email, calendar and files, you need a Copilot licence.
• Calling through Teams works with Teams Phone as an add-on per user, with numbers from Microsoft or from a telecom provider. Your current numbers can usually be moved over.
• You keep your current phone system. Whether it can work with Teams depends on the supplier; we look into that during the switch.
• You can make simple drawings in Visio in the browser, which is already included. The full Visio app needs a separate licence.
• You can create dashboards for yourself in Power BI without a licence. To share them, everyone who creates or views them needs Power BI Pro.
• Microsoft is retiring Publisher in October 2026. After that, you make leaflets and print materials in Word or in Microsoft Designer.
• Microsoft stores your data, but that is not a real backup. You arrange that separately. Read why

1. Take stock We list users, devices and requirements, and order the licences.
2. Set up domain and email Connecting your own domain, with SPF, DKIM and DMARC to help your email arrive.
3. Move email Email, calendar and contacts move to Microsoft 365, and then we switch your mail delivery over.
4. Move files Files move to SharePoint and OneDrive, with the folders and permissions as you know them.
5. Turn on security Signing in with a second step for everyone, and the security in your licence set up according to our baseline settings.
6. Enrol devices Laptops and phones come under management, with encryption and remote wipe.
7. Update Windows Laptops with Windows 10 or Windows Home move to Windows 11 Pro, or we discuss replacement.
8. Set up add-ons We turn on Copilot or calling through Teams for the people who use it, with an explanation.
9. Set up backup The backup of email, OneDrive and SharePoint is switched on, and we test that restoring works.
10. Walkthrough and management Everyone gets an explanation, and after that we manage the environment as agreed in the quote.